Submit Your Suggestions For Field View

Lock questions on a form to the form owner

Concern that anyone with edit rights can edit, amend, and delete (using backspace or delete) entries on forms created by other users.  Can we have an option in the designer to lock questions to the form owner so that only the form owner can complete or edit the question.  Overarching Admin rights to edit and delete all questions/contents should remain.  This is important for Quality Assurance and lifecycle traceability.

  • John Pym
  • Jun 15 2017
  • Shipped
Company EDF New Nuclear Build
Job Title / Role QCFC Delivery Lead
I need it... Yesterday...Come on already
  • Attach files
  • john pym commented
    January 29, 2021 09:16

    This is a good start but has not delivered what was actually suggested. What was asked for is the ability to lock the question to the form owner or originator. To manage what we need using the solution provided would mean the creation of hundreds of different roles, one per person.

  • Admin
    Denise Olsen commented
    May 03, 2019 22:45

    Hello! We have come up with a plan for this request - having the option to Secure a Group within a form and being able to set permissions for this group (by role). This new permission will be enforced in mobile, new web, and classic so those without permission can view questions that are in a secure group but cannot edit questions. Work has begun on this approach. 

  • simon westwood commented
    March 18, 2019 14:08

    Can we have an update on progress of this request please

  • Admin
    Betsie Hoyt commented
    May 31, 2018 16:33

    Great suggestions.  We agree.  The ability to assign permissions by a role provides great functionality that would serve a lot of people.  There are quite a few suggestions that touch on this issue so I'll combine them for better visibility for all that have made a similar suggestion.

  • John Pym commented
    May 04, 2018 11:06

    If we had this functionality it will greatly strengthen our Quality Assurance and Control traceability position with ourselves and our regulators, the Office for Nuclear Regulation.  Quality Processes would also be strengthened by reducing errors and prevent others meddling with forms where they are not authorised to do so.

  • Alix Birtles commented
    April 24, 2018 08:55

    This is essential functionality for multiple approval steps we currently manage via workflows. If we could restrict form editing-rights by role and not just originator this would be even better, as we can link this closely to related workflows which allows far greater control of form content editing

  • +2

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